Auto-Invoicing
Auto-invoicing runs once daily at an Execution time you choose, automatically invoicing all bookings that meet the eligibility criteria.Enabling auto-invoicing
1
Go to Checkouts
Select Checkouts from the sidebar.
2
Enable the toggle
Above the checkouts table, find the “Automatic invoicing” toggle and enable it.
3
Set the Execution time
The “Execution time” field appears. Select the time you want auto-invoicing to run each day. The setting saves automatically.
Eligibility criteria
During auto-invoicing, only bookings that meet all of the following are processed:What is NOT auto-invoiced
- Bookings in
NEEDS_SETUP,SENT,SENT_WITH_ERRORS,ERROR,SPLIT - Paused bookings (manual Pause or a disabled channel)
- Bookings belonging to Off properties
- Cancelled bookings
Booking check before issuing
Immediately before a document is issued, the app confirms directly with your booking channel that the specific booking still stands — beyond the criteria in the table above.- If the channel reports the booking has been cancelled, issuing stops and the booking is marked as cancelled. The reason appears in the daily report.
- If the channel does not respond at that moment, issuing is postponed and retried later.
Execution results
After each auto-invoicing run, the status of each booking is updated automatically in the Checkouts table (SENT, ERROR, etc.). If you have the daily report enabled (from Team Management), you also receive an email with a summary of invoiced and uninvoiced checkouts.
If no
READY bookings exist at execution time, auto-invoicing completes without doing anything — no error is generated.Climate Resilience Fee for stays that cross a rate change
When a stay crosses the date on which the Climate Resilience Fee rate changes (e.g. 31 March → 1 April), the booking is automatically split into two parts — one per rate period. Each part issues its own accommodation document and its own fee receipt, with the amounts prorated across its nights. The first part is issued on its last night, so that it is declared in the correct month — in line with the legislation and the AADE guidance — and the second as usual at checkout. Example: a booking from 28 March to 3 April, 6 nights, with €600 accommodation.
With auto-invoicing enabled, each part’s documents are issued automatically on the day they correspond to. With manual sends nothing is issued automatically: on the first part’s issue day (31 March in the example) the part appears in today’s bookings and you send it like any other booking of the day; the second part appears as usual on the departure day. Both parts appear on the Climate Resilience Fee page, each in the month it was issued.
If your account needs a different handling of the rate boundary, or your accountant prefers a different approach (e.g. issuing all documents at checkout), the Etherly team can adjust it — contact us.
Combining with manual sends
Auto-invoicing and manual sends work seamlessly together:- Bookings you’ve already sent won’t be re-sent
- You can send at any time, independently of the auto-invoicing schedule
- Disabling auto-invoicing leaves all bookings in the app — you can still send them manually
Per-channel settings
In Settings → Channels you configure, for each booking channel (Airbnb, Booking.com, Phone, Booking engine, etc.):- Auto-invoicing — new bookings from a channel with the switch off are marked Skipped and are not invoiced automatically; they stay in the list and you can send them manually. For existing bookings: filter by channel in Bookings and bulk-update their status as needed.
- Rent payment method — how the channel pays you out; used in Short-Term Rental declarations.
- Climate Resilience Fee collection — whether the fee is collected with the booking or on site during the stay.